Free Invoice Templates

If you’re a freelancer or a small business owner in South Africa, chances are you’ll need to create invoices for your business. Download a free invoice template for your specific needs, and create and send professional invoices as a PDF, in Excel or as Google sheets, or in Microsoft Word or Google docs.

Get tips on what to include according to what you do and how to use professional Invoicing Software to get paid faster through online payments or credit cards.

Free Small Business Owner Invoice Template

Most small businesses need an invoice that stands out. Fill in, customise, and send out your small business invoices to your clients with our free invoice templates. Also find useful tips about what to include, how much to charge, and more.

Free Freelance Invoice Template

Working as a freelancer means you’ll have to stay organised and implement a professional invoicing process that works for you and your clients. Download a free invoice template in word and learn what to include, how much to charge, and when to send invoices to your clients in South Africa.

Tired of manually creating and sending each invoice?

Looking to up your invoice game? With QuickBooks Online invoicing software you can send customised, professional invoices from your phone or computer in just a couple of minutes. Smart predictions make it easy to know when your invoices will be paid, you can even automate gentle reminders for overdue invoices.

Manual invoices vs. invoice software

QuickBooks Online Invoicing Software

• Get paid fast with payment-enabled invoices. Add an optional “Pay Now” button to invoices, so your customers can pay directly online with various payment methods, including debit cards and wire transfers
• With our innovative software, you can track outstanding invoices on your phone and get alerts when your invoices are viewed and paid.
• In addition, send payment reminders to your customers from within QuickBooks Online. On top of that, you can automate the invoice sending process at your set schedule. Customer information is automatically pulled in, making prep simple.

Manual Invoices

• Unlike automated invoices, manual invoices may involve more steps to issue, and for customers to complete payments. It involves manual entry of customer calculation and sale information. Plus, it needs to be tracked and monitored manually.
• Manual follow-up for payment reminders and past-due payment notifications leaves space for errors, which might eventually lead to late payments and cash flow problems. With QuickBooks invoicing software you can avoid this potential hassle, and also keep track of your taxes in South Africa.

Invoices Requirements in South Africa

The South African government has strict criteria for invoicing clients. If your annual turnover exceeds or is likely to exceed R1 million, you must register for VAT and collect it on your invoices.

If your turnover in the past 12-month period has exceeded R50,000, you can choose to register for VAT voluntarily. However, if your business is registered for the turnover tax you don’t need to charge VAT on your invoices.

For local currency invoices, include:

• The exact date the invoice was issued
• The word “Tax Invoice”, “Invoice”, or “VAT Invoice”
• The invoice number
• The VAT number of your business
• The contents or services supplied
• Address of the company or individual you are billing (for example, Sandtion, South Africa)
• The net amount
• Value of the supply, the amount of tax charged and the consideration of the supply (value and the tax)

You can read more about tax invoice requirements in South Africa on the South African Revenue Service (SARS) website.